At the time of the Award notification from Agency, the Office of Research will be setting up grant index within 24 to 48 hour after notification without contingencies to budget changes.
Upon award notification, SRA staff will review sponsoring agency award budget against internal sign-off of budget. If fringe rates have changed since time of award, new rates will apply and PI will need to adjust budget accordingly.
Once PI returns current updated budget to SRA, a request to create a new index number will be processed.
An Award Letter from agency approving the project. The letter should have at a minimum:
- Starting date of project
- Total funding amount of the project
- Language indicating that they are authorizing NJIT to start incurring expenses
Upon e-mail notification from Grants and Contracts Account (GCA). This notification email will contain details of the awarding agency, index number, sponsoring agency and an attachment to PI containing a word document email and signed letter from the grants and contracting group containing PI can start purchasing items upon creation of index.
PI obtains a letter or e-mail from agency approving the project with at minimum the following:
PI sends SRA an email with the current required needs for a pre-award index request
- Starting date of project
- Total amount of the project
- Language indicating that sponsor is authorizing NJIT to start incurring expenses
- NJIT budget for pre-award, as required