The processes and system in place allow for reasonable approximations of the activity actually performed;
The system must recognize the principle of after-the fact confirmation or determination so that costs distributed represent actual costs.
Reasonably reflect the total activity for which the employee is compensated by the non-Federal entity, not exceeding 100% of compensated activities (for IHE, this per the IHE's definition of IBS)
Salaries and wages of employees used in meeting cost sharing or matching requirements on Federal awards must be supported in the same manner as salaries and wages claimed for reimbursement from Federal awards.
Effort reports provide a percentage breakdown of an individual’s total activity during the certification period and must equal 100% of their dedicated time and effort across all funding sources including university activity efforts.
Types of Effort
Funded Research under sponsored program
Unfunded Research
Teaching
Service (University, department/college related duties)
Administration (e.g. department chair, associate dean)
Sabbatical or leave of absence
Effort reports should be certified by responsible persons with suitable means of verification that the work was performed. However, PIs must certify their own reports.
Effort reports are distributed three times a year – once each Semester – Spring/Summer/Fall. The Effort Report deadlines will be:
Spring – Early July (Due to fiscal year end processes and recast deadlines)
Summer – September 24
Fall – March 31
Go to MyNJIT Login. In Faculty/Staff Services, under Research Services, select "Effort Certification." The first tab on the "Effort Certification" module is "Certify My Effort” to certify your own efforts.
For certifications of individuals on the grants, PIs can use “Advanced Search” by clicking on the “Review or certify effort” tab and then
1. Select or enter “1” for Chart of Account (COA) code
2. Select or enter “FALL2021” for the Effort Period code
3. Click on the “Go” button: It will then list the grants for which certifications are required.
We strongly encourage PIs to review the training materials particularly the training navigation video and powerpoint presentation below. This provides instructions, how to understand the report data, and the criteria PIs need to enter to access certifications for their staff/students.
