Such initiatives can be of significant mutual benefits to NJIT, the employee, the commercial entity, the general public, and the State of New Jersey. However, involvement of an NJIT employee with a commercial enterprise may create the possibility for conflicts of interest that should be resolved through proper review at the institutional level on a case-by-case basis.

Process for Request for Approval of a Commercial Enterprise

NJIT employees who are seeking to license and commercialize NJIT patents and intellectual property must complete, sign, and submit the Request for Approval for Development of a Commercial Enterprise Form (“Request Form”) prior to the development of a commercial enterprise and/or start-up company. Please answer all questions accurately and completely. Faculty and staff are reminded that they must certify that they are fully up to date with all mandatory ethics disclosure forms and trainings. NOTE:  The Request Form must be signed by your chair and dean before the ethics review begins.

Upon receipt of the completed Request Form, the Ethics Liaison Officer will review and advise the EDLA Committee with respect to ethics concerns and the ability to manage conflicts that may exist prior to the EDLA making its decision.

Contact Information:

Export Controls and Sanctions are federal laws that govern the export, shipment, transmission, transfer, or sharing from the U.S. to foreign countries, persons, or entities of technology, technical data, technical assistance, and items or materials. This can include some activities inside the United States, including on campus, that are considered “deemed exports”. The U.S. Department of State and the U.S. Department of Commerce, the U.S. Department of Energy’s National Nuclear Security Administration, and the U.S. Nuclear Regulatory Commission each administers different export control regulations. Additionally, the U.S. Department of the Treasury restricts travel to, the provision of “goods and services”, and other financial transactions with, certain countries, individuals, and organizations under various Sanctions Regulations. This includes certain foreign universities and research institutes. Export Control laws prohibit the unlicensed export of certain commodities or information for national security and/or protection of trade reasons. The U.S. government imposes Export Controls and Sanctions to protect national security interests and promote foreign policy objectives. In addition, it also participates in various multilateral Export Control regimes dedicated to preventing the proliferation and destabilizing accumulations of weapons of mass destruction and related materials, along with the trafficking of conventional arms and related technologies. Export Controls and Sanctions Regulations apply to research and other activities regardless of the source of funding.

There are also new Bulk Sensitive Data Regulations implemented by Department of Justice effective April 8, 2025, pursuant to E.O. 14117 issued by President Joseph R. Biden, Jr. on February 28, 2024. This regulation operates in a similar manner to export controls and sanctions. The National Institutes of Health (NIH) also published guidance for researchers in September 2025 as it relates to “bulk sensitive personal health data” and work with “Foreign Countries of Concern” (FCOCs).

NJIT provides a teaching and research environment dedicated to the free exchange of ideas both within the NJIT community and externally through academic and professional presentations and publications.  In some instances, Export Control,  Sanctions, and Bulk Sensitive Data Regulations established by the U.S. government may impact the scope of research activities.

Many of the teaching and research activities at NJIT are excluded from the Export Control and Sanctions regulations as “fundamental research”  (see 10 CFR §810.2(c)(2), 15 CFR §734.8(a), 22 CFR §120.11 (a)(8), and various sanctions regulatory provisions), provided that there is an intention to publish the research, including all underlying technical data, and there are no restrictions on publication or exclusions on who may participate.  It is important to note though for Bulk Sensitive Data transfers, there is no “fundamental research” exclusion. If the activity is controlled and not considered fundamental research, an authorization from the cognizant federal agency will be required to permit any controlled activity. If the controlled activity is neither fundamental research nor covered under an applicable U.S. Government authorization, pursuing the activity may not be allowable.

Work in the following areas is considered high risk:

• Engineering
• Space sciences
• Computer Science
• Biomedical research with lasers and sensitive Personal Health Information (PHI)
• Research with encrypted software
• Research with controlled chemicals, biological agents, and toxins
• Research involving U.S. Government Controlled Unclassified Information (CUI)

Examples of controlled goods, technology, and software (list is not all-inclusive):

• Toxicological agents
• Nuclear materials and technology
• Lasers and Sensors
• Night vision equipment
• Select agents (and other pathogens)
• Arms and ammunition
• Explosives Detection Equipment
• Chemical warfare precursors
• Semiconductors and microprocessors
• Telecommunications and encryption software
• Missile technology
• Navigation and avionics
• Marine vessels
• GPS technology
• Countermeasure technology for controlled goods
• Endangered Species
• Body armor and protective gear
• Fingerprint and identification retrieval
• Oscilloscopes
• Gas centrifuges
• Mass Spectrometers
• High strength materials

For the purpose of export controls, the following are considered exports:

• Transfer of controlled items or information to people or entities outside the U.S, whether through physical means (e.g. shipment or hand-carrying) or through electronic or digital transmission (e.g. email or uploading).
• Verbal, written, electronic, and/or visual disclosures of controlled information to foreign nationals inside the U.S. (referred to as a “deemed export”).
• Training or offering of services involving controlled equipment or information to foreign nationals.
• Transactions with, or providing services to, certain foreign countries or individuals who are on embargo lists.​

There are different sets of regulations depending on the kind of export involved.  These include the following:

• The Export Administration Regulations (EAR), administered by the Department of Commerce’s Bureau of Industry & Security (DOC/BIS) pursuant to the Export Control Reform Act of 2018 (ECRA), regulates items that have a dual purpose, meaning both commercial and military applications (e.g nuclear materials, chemicals, microorganisms, toxins, electronics, computers, lasers). These regulations can be found at the Export Administration Regulation website. Civil and criminal investigations, along with civil enforcement are administered by the DOC/BIS Office of Export Enforcement (OEE). Criminal enforcement (prosecution) is enforced by U.S. Department of Justice, National Security Division’s Counterintelligence &  Export Controls Section (DOJ/NSD/CES), in conjunction with an applicable U.S. Attorney’s Office.
   
• The International Traffic in Arms Regulations (ITAR), administered by the Department of the State pursuant to the  Arms Export Control Act of 1976 (AECA), regulates munitions or defense articles and services (e.g. ammunition, ballistics, guidance and control equipment), listed on the U.S. Munitions List (22 CFR part 121). These are maintained by  the Bureau of Political-Military Affairs’ Directorate of Defense Trade Controls (PM/DDTC). Civil enforcement and penalties are administered by PM/DDTC’s Office of Defense Trade Controls Compliance (PM/DTCC), while criminal investigations are conducted by Immigration & Customs Enforcement’s Homeland Security Investigations (ICE/HSI) at the Department of Homeland Security (DHS). Criminal enforcement (prosecution) is conducted by U.S. Department of  Justice, National Security Division’s Counterintelligence & Export Controls Section (DOJ/NSD/CES), in conjunction with an applicable U.S. Attorney’s Office.
   
• 10 CFR part 110- Import and Export of Nuclear Material and Assembly Equipment (Part 110), administered by the U.S. Nuclear Regulatory Commission pursuant to the Atomic Energy Act of 1954, as amended (AEA), regulates the import and export of Nuclear Material and Special Assembly Equipment (as defined by the AEA- see 10 CFR §110.8 and §110.9. These regulations can be found at: https://www.nrc.gov/reading-rm/doc-collections/cfr/part110/index. Civil enforcement and penalties are conducted by the NRC Office of Enforcement, while criminal investigations are conducted by the NRC Office of Investigations. Criminal enforcement (prosecution) is conducted by U.S. Department of Justice, National  Security Division’s Counterintelligence & Export Controls Section (DOJ/NSD/CES), in conjunction with an applicable U.S. Attorney’s Office.
   
• 10 CFR Part 810- “Assistance to Foreign Atomic Energy Activities” (Part 810), administered by the Department of  Energy’s National Nuclear Security Administration pursuant to the Atomic Energy Act of 1954, as amended (AEA), which regulates certain “software” and “technology” related to civil nuclear end-uses. These regulations can be found at: https://www.ecfr.gov/current/title-10/chapter-III/part-810?toc=1, and https://www.energy.gov/nnsa/10-cfr-part-810. Civil enforcement and penalties are managed by DOE/NNSA’s Office of Nonproliferation Policy (NA-244), and criminal investigations managed by the Federal Bureau of Investigation (FBI) and the Department of Energy’s Office of Inspector General (DOE-IG). Criminal enforcement (prosecution) is conducted by U.S. Department of Justice, National Security Division’s Counterintelligence & Export Controls Section (DOJ/NSD/CES), in conjunction with an applicable U.S. Attorney’s Office. Sanctions Regulations - there are various Sanctions Regulations that are implemented by the Department of State and the Department of the Treasury. They are administered by the Department of the Treasury’s Office of Foreign Assets Control (OFAC) pursuant to applicable laws (most notably the International Emergency Economic Powers Act of 1977 (IEEPA), which provide regulations on trade sanctions, embargoes and travel restrictions in designated countries, includng the provision of “goods and services”. Please visit the Resources section of the OFAC website for  additional guidance. Civil enforcement and penalties are administered by OFAC’s Enforcement Division, and criminal investigations are usually led by the Federal Bureau of Investigations (FBI). Criminal enforcement (prosecution) is conducted by U.S. Department of Justice, National Security Division’s Counterintelligence & Export Controls Section (DOJ/NSD/CES), in conjunction with an applicable U.S. Attorney’s Office.
   
• 28 CFR part 202 - “Access to U.S. Sensitive Personal Data and Government-Related Data by Countries of Concern or Covered Persons” (Part 202), published on January 8, 2025 (90 FR 1706) and effective as of April 8, 2025, is administered by the U.S. Department of Justice, National Security Division pursuant to E.O. 14117 “Preventing Access to Americans’ Bulk Sensitive Personal Data and United States Government-Related Data by Countries of Concern” (89 FR 15421) issued on February 28, 2024, by President Joseph R. Biden, Jr., under his executive authority delegated in the International Emergency Economic Powers Act of 1977 (IEEPA). This new regulation, which operates in a similar manner and scope to Export Control and Sanctions Regulations, covers specific Sensitive Personal Data and U.S. Government Sensitive Data (e.g. Controlled Unclassified Information (CUI)) when work is performed with entities and foreign nationals from “Foreign Countries of Concern” (FCOCs). Civil enforcement and penalties are administered directly by DOJ/NSD’s Counterintelligence & Export Controls Section (CES), while criminal investigations are conducted by the Federal Bureau of Investigation (FBI). Criminal enforcement (prosecutions) are likewise conducted by DOJ/NSD/CES in
  conjunction with applicable U.S. Attorney’s Offices.

NJIT researchers must contact the NJIT Office of Research if a research project involves any of the following:

• Shipping/exporting controlled materials, supplies, or samples to other countries.
• Sharing information disclosed under confidentiality agreements with foreign persons, including students, staff, and faculty, both on and off campus.
• Carrying controlled materials, samples, or GPS equipment in checked or carry-on luggage on foreign travel.
• Collaborating with a researcher or institution outside of the U.S., especially when that collaboration involves individuals or institutions from a sanctioned country or when sensitive information or equipment may be shared, both on and off campus.
• Traveling outside of the United States on university business with NJIT equipment or with high tech equipment, confidential, unpublished, or proprietary information or data.
• Traveling outside of the United States to a country/region with comprehensive sanctions. Currently, these include: Crimea Region of Ukraine, Cuba, Iran, North Korea, and Syria.
• Hosting foreign persons from sanctioned or embargoed countries or taking them to NJIT labs.
• Performing work under an RFP/Agreement/Contract that is marked "Export Controlled" or includes export control provisions.
• Exchanging unpublished research results or data with foreign persons located overseas or in the US by any means, including e-mail, file transfers, etc.
• Training a foreign person in the design, development, use, or testing of controlled equipment.
• Using third party export-controlled technology or information.
• Providing professional consulting services overseas, especially to embargoed or sanctioned countries.
• Being involved in a project/research related to military; space-related information; nuclear, chemical, and/or biological weaponry; missiles; unmanned vehicles; encryption technologies, or other items listed on the International Traffic in Arms Regulations (ITAR) U.S. Munitions List.
• Transfer of bulk sensitive personal of USG data to institutions or foreign nationals from "Foreign Countries of Concern:, both off an on campus.
• You have reasons to believe a violation of export control, sanctions, or bulk sensitive data transfer laws or regulations has occurred, or is about to occur.

Finding a list of export-controlled items:

The lists of controlled items and technology are extensive. The lists are dependent on the regulatory framework that describe them, and a few of them are listed below: 

Other Export Controls Resources:

National Institute of Health(NIH) Financial Conflicts of Interests and Foreign Components 
National Science Foundation (NSF) Research Protection
Executive Office of the President (OSTP) Letter to the Research Community
US Dept. of Energy Foreign Government Talent Recruitment Programs and International Science and Technology Engagement Policy
Under Secretary of Defense Letter for Universities

University Compliance Collaboration

Compliance with the export regulations is a shared responsibility and all individuals at NJIT are expected to strictly adhere to all requirements. The Office of Research reviews all export control matters in collaboration with the Office of General Counsel and other university offices as appropriate.  Principal Investigators should notify the Office of Research of any changes in scope of a project that include the above identified considerations.

Export control inquiries can be directed to Robert Rasmussen, Director of Export Controls at robert.rasmussen@njit.edu,  or Eric Hetherington, Associate Vice Provost, Sponsored Research Programs Administration, at erich@njit.edu.

Reminder:

Cloud-based videoconferencing systems such as BlueJeans are not Export Controls compliant!

NJIT researchers should not discuss or share export controlled data or technology (including screenshots, screenshares, recordings) using these videoconferencing systems. They do not have end-to-end encryption protections and users can be located all over the world.

IP Committee Members

Atam Dhawan, Ph.D.
Senior Vice Provost for Research

Sandy Curko, Esq.
VP for Legal Affairs and General Counsel

Sanjiv Chokshi, Esq.
Associate General Counsel

Shawn A. Chester, Ph.D.
Associate Vice Provost for Research Collaboration and Partnerships
Associate Professor in Mechanical Engineering

Eric D. Hetherington, Ph.D.
Associate Vice Provost, Sponsored Research Administration 

Michael Van Ter Sluis
Assistant Vice President, Strategic Partnerships & Entrepreneurship, NJII

Ike Nwabufo, MBA, LLM
Director of Technology Transfer and Intellectual Property Management

Representative 
NJIT Finance Department

Arjun Venkatesan, Ph.D.
Associate Professor, Civil and Environmental Engineering

Cesar Bandera, Ph.D.
Associate Professor, Entrepreneurship, MTSOM

Chang Yaramothu, Ph.D. 
Non-voting PSA Representative
Assistant Professor, School of Applied Engr & Tech

Eon Soo Lee, Ph.D.
Associate Professor, Mechanical and Industrial Engineering

Farnaz Shakib​, Ph.D.
Assistant Professor, Chemistry and Environmental Science

Hyojin Kim​, Ph.D.
Associate Dean for Research and Associate Professor, Architecture, CoAD

Representative TBA
Ying Wu College of Computing

Zhifeng Kou, Ph.D.
Associate Professor, Biomedical Engineering

Executive Committee on Enterprise Development and Licensing Administration (EDLA)

The EDLA will review the completed Request Form and render a decision with respect to its approval/disapproval. Written notice of the EDLA’s final decision will be provided to the requestor. The EDLA is currently comprised of the following members (or their designees):

Atam P. Dhawan, Ph.D.
Senior Vice Provost for Research

Sandy Curko, Esq.
Vice President for Legal Affairs and General Counsel

Sanjiv M. Chokshi, Esq.
Associate General Counsel

Shawn A. Chester, Ph.D.
Associate Vice Provost for Research Collaboration and Partnerships
​Associate Professor in Mechanical Engineering

Eric D. Hetherington, Ph.D.
Associate Vice Provost,  Sponsored Research Administration 

Michael Van Ter Sluis
Assistant Vice President, Strategic Partnerships & Entrepreneurship, NJII

Ike Nwabufo, MBA, LLM
Director of Technology Transfer and Intellectual Property Management

Representative
NJIT Finance Department

Proposal Submission Guidelines and Timelines

NJIT faculty and researchers should start the institutional process on proposal preparation including budget and any research compliance requirements as applicable for institutional approvals and proposal submission by contacting their respective college/school representative as listed below and follow the institutional proposal submission guidelines as posted on the pre-award services webpage.

All research proposals are submitted on behalf of NJIT to specific funding agencies using the internal proposal submission online software system Streamlyne.

Principal investigators on research proposals should direct questions regarding internal approvals, proposal submission and Streamlyne software system to the respective college/school representative:

John McCarthy, NCE Director of Research (973) 596-3247; john.p.mccarthy@njit.edu
Reeja Thomas, NCE Director of Research (973) 596-5352; reeja.thomas@njit.edu
Cristo Leon, CSLA Director of Research (973) 596-6426; cristo.e.yanezleon@njit.edu
Selenny Fabre, YWCC Associate Director of Research (973) 596-6344; selenny.m.fabre@njit.edu
James Hecker, HCAD and MTSM Research Administrator 973-642-4171; james.hecker@njit.edu

Additional Contacts are available on our Contact Us page

1 month (or earlier) before the Sponsor Submission Deadline

Initiate Proposal Submission in Streamlyne: PIs should work with their college director or project manager to initiate the proposal submission process in Streamlyne, which should include the proposal identification number (NSF, NIH) and/or the RFP document. This will allow:

• Preliminary review of needs and sponsor requirements (meeting recommended)
• Set up the timeline in motion and internal checklist/deadlines
• Collaborator outreach and intake requirements (where applicable)
• Budget Creation and Streamlyne document development process

1 month - 2 weeks before Sponsor Submission Deadline

The budget should be finalized and the approval process should be initiated.  This includes academic approvals, conflict of interest forms, the detailed budget and justification, proposal title, and preliminary specific aims (NIH), proposal summary (NSF), or contract scope of work (SOW).  College directors and program managers will provide project-specific checklists to aid PIs in this process.

2 weeks - 1 week before the Sponsor Submission Deadline

Submit all required internal attachments.  College directors or project managers will assist in this process.

72 hours before the Sponsor Submission Deadline

We are suggesting that all final proposals be released for submission 72 hours before the published sponsor deadline so that there is time to account for server delays, system outages, and other technical issues that may be more difficult to troubleshoot in a completely distributed work environment, both at NJIT and our sponsors.

Particular attention should be given to proposals requiring federal assurances and certifications. These proposals require vice presidential endorsement and must be submitted via Streamlyne no later than four (4) days prior to the agency/sponsor submission deadline.

Proposal Preparation and Submission

Once a funding opportunity is targeted, Principal investigator and applicant team must carefully read the specific Request for Proposal (RFP), Funding Opportunity Announcement (FOA) or Broad Agency Announcement (BAA) along with funding agency requirements and guidelines on proposal preparation, format and submission as well as review process and criterion information. A typical research proposal includes the following sections:

Cover Sheet
Project Summary (or Narrative)
Table of Contents
Project Description/Plan (Includes: Specific Objectives, Introduction and Background, Proposed Approach and Innovation, Research Plan, Potential Risks and Risk Management , Assessment, Deliverables/Milestones and Timeline)
References Cited
Biographical Sketch(es)
Budget and Budget Justification
Current and Pending Support
Facilities, Equipment and Other Resources
Special Information and Supplementary Documentation (As applicable - Human Subjects, Use of Animals, Project Management Plan (Multiple PIs with Multi-Institutional Proposal), Data Management Plan (and/or Data Sharing Plan), Postdoctoral or Student Mentoring Plan)

More information on the proposal development, budget and review processes are available to NJIT faculty with ppt presentations, templates and samples in the Research Proposal Development Workshop folder on NJIT Google drive.

Agency Specific Proposal Submission Information

NSF Proposal Submission

Information on NSF proposal preparation is posted on the NSF website https://www.nsf.gov/funding/preparing/ NSF Proposal & Award Policies & Procedures Guide (PAPPG) document provides detailed information on proposal preparation and submission of NSF proposals. However, when submitting a proposal in response to specific Request for Proposal (RFP) and Funding Opportunity Announcement (FOA), information included in the RFP or announcement must be followed for additional requirements on proposal preparation and submission.

Proposals submitted to NSF must be submitted via use of either the NSF FastLane System, Research.gov or Grants.gov. See the relevant funding opportunity for additional information. Further information on each system is available in Chapter I.A of the NSF Proposal & Award Policies & Procedures Guide (PAPPG).

The Policy Office, in the Division of Institution and Award Support, provides general policy guidance for proposers. The Policy Office page includes NSF regulations, other Federal regulations, notices of important policies and other information for proposers and awardees.

NSF conducts outreach on proposal preparation and award administration, through NSF Grant Conferences and other outreach activities.

NSF has updated “Biographical Sketch” and “Current and Pending Support” forms to comply with SciENcv  Please use the following links to access the updated forms and instructions: 

NSF FAQ Guidance for SciENcv compliance

NIH Proposal Submission

NIH proposal planning, preparation and submission guidelines for applicants are posted on the NIH website https://public.csr.nih.gov/ForApplicants

Most competing grant applications to NIH require electronic submission using the SF424 (R&R) application forms. Electronic submission involves two separate systems working together – the federal portal Grants.gov and the NIH eRA Commons. The Office of Extramural Research provides information on electronic submission and submission options. (Paper applications may only be submitted if required by the funding opportunity announcement.) The Division of Receipt and Referral (DRR) in the Center for Scientific Review (CSR) receives and checks for compliance all applications submitted to NIH. Then the DRR assigns each application: 1) to one or more institutes or centers for funding consideration and 2) to a study section (scientific review group) to evaluate the scientific and technical merit of the application.

The applicant organization submits applications prepared by the principal investigator(s) to NIH through Grants.gov, a single access point for all 26 federal grant-making agencies. The eRA Commons is an online interface where a grant applicant can check the submitted grant application for errors and warnings and view the final image.

CSR offers a number of ways to identify an appropriate study section including searching for a study section or using the CSR Assisted Referral Tool, and you can use NIH RePorter to identify where similar funded proposals were reviewed. Applicants may wish to contact scientific review officers or the DRR (301-435-0715) with specific questions about a potential assignment.

A cover letter may be included (as a PDF attachment) with your application. Cover letters may not be used for assignment requests but instead should address important information, not covered by the PHS Assignment Request Form, such as eligibility for continuous submission or the reason for a late submission.

For electronic submissions, the Funding Opportunity Announcement (FOA) determines the validations that will be applied in processing receipt of the application by the NIH eRA Commons. If errors are identified in the validation process, the errors must be addressed and a changed/corrected application resubmitted to Grants.gov. Applicants are encouraged to start the submission process early enough to allow for error correction and still have an error-free, on-time submission by 5 p.m. local time on the due date.

NIH proposal review criteria, templates and general guidelines are posted on the website.

NIH has updated “Biosketch” and “Other Support” forms and instructions. The updated forms will be required for use for applications and Research Performance Progress Reports (RPPR) submitted for due dates on or after May 25, 2021. Please use the following links to access the updated forms and instructions: 

NIH Biosketch Format Pages, Instructions and Samples

NIH Other Support Format Pages, Instructions and Samples

DoD Proposal Submissions

New Principal Investigators must register on the DoD’s online system prior to submitting information for their first proposal at https://ebrap.org/eBRAP/register/Register.htm. CDMRP website provides a information on the “How to Apply” to grant funding opportunities. The DoD requires that final proposals be submitted by the university’s sponsored research administration office rather than by the principal investigator directly.  The NJIT proposal submission guidelines and timeline must be followed as posted on the pre-award services webpage. The general tips for DoD submission process as posted on the CDMRP website include:

Download a copy of the PA/BAA from the CDMRP, eBRAP, or Grants.gov.

Carefully read the PA/BAA to understand its key elements

Start application submission early to allow adequate time to address issues that may arise during the process

Adhere to PA/BAA timelines

Ensure spelling of names and emails are correct and consistent throughout the process

Remember that corrections to the project narrative and budget requires the application to be submitted through Grants.gov before the application submission deadline

Supporting Materials

NJIT Agreement with the US Department of Health and Human Services 

The current overhead rates for NJIT are:

50.5% for  On-Campus Organized Research

53.7% for  On-Campus Instruction

30.0% for  On-Campus Other Sponsored Activity

26.0% for   All Off-Campus Programs

The ​current fringe rates for sponsored projects are:

37% for Fulltime Employees on sponsored projects

9.1% for Part time non-summer faculty          

6.8% for Doctoral students

FY2024-2025 DHHS Rate Agreement

NJIT Salary Computation Guidelines (.xls)

• Tuition & Fees Schedule

• Information for Graduate Student Employees

High performance computing facilities information

• ISTNJITFacilities

Data Management Plan Resources

• Reserach Data Management

Research Policies

Functional area policies for the Office of Research are below.  Sponsored research programs also follow all university policies.

1.0 General Policies 

2.0 Pre-Award Services

2.1 Principal Investigator Eligibility and Criteria for Exceptions
2.2 Submission of Sponsored Project Proposals
2.3 Gift vs Grant or Contract Determination
2.4 Sponsored Projects Budget Preparation
     2.4.1 Cost Share 

3.0 Post-Award Management

3.1 Advance Account Requests for Sponsored Research Programs
3.2 Charging Direct Costs to Sponsored Research Programs
3.3 Cost Transfers for Sponsored Research Programs
3.4 Accounts Receivable for Sponsored Research Programs
3.5 Budget and Expense Monitoring
   3.5.1 Residual Fund Balances for Fixed Price Awards
3.6 Subcontract and Contractual Agreement Management
3.7 Records Retention for Sponsored Research Programs 
3.8 Time and Effort Reporting and Certification
3.9 Sponsored Research Summer Salary

4.0 Research Compliance​

4.1 Financial Conflicts of Commitment and Interest for Sponsored Research
4.2 Human Subjects Research
   4.2.1 Exempt Research Performed in International Settings
   4.2.2 Principal Investigators for IRB Protocols
   4.2.3 Use of human subjects in educational settings
   4.2.4 Single IRB Review for Multi-Site Research
4.3 Export Controls
4.4 Biosafety

Research Guidelines
Laboratory Animals in Research
Biosafety
Export Controls 

5.0 Intellectual Property​

5.1 Inventions, Patents and Licensing
5.2 Copyright Policy

Other Helpful Policy Links

• University Finance Policies
• Indirect Cost Return Guidelines

• University Human Resources Policies

• Purchasing Resources

Quick Reference

• J1 Exchange Visitor Policy
• Facilities Use Policy
• Emergency Closing

NJIT offers a large array of technologies listed across multiple areas.

High Oxidation State Periodate Battery
Patent Number 11424435

Additive Manufacturing of Channels
Patent Number 11491702

Energy Packet Switches
Patent Number 11016516

System and Method for a Piezoelectric Collagen Scaffold
Patent Number 11617816

Injectable Self-Assembling Antibacterial Peptide Hydrogels
Patent Number 10632172

BIOREMEDIATION OF 1,4-DIOXANE AND CHLORINATED ALIPHATIC HYDROCARBONS BY PROPANOTROPHIC BACTERIA
Patent Number 10603701

Microfluidic Biochip with Enhanced Sensitivity
Patent Number 11020740

Compositions and methods for preparing polymeric films loaded with uniformly distributed drug particles
Patent Number 10918602

System, Device, and Method to Manufacture Nanobubbles
Patent Number 11179684

Exoskeleton with Admittance Control           
Patent Number 11337881

Microfluidic Cell for Atomic Force Microscopy
Patent Number 10712365

ENHANCED SENSITIVITY AND SPECIFICITY FOR POINT-OF-CARE (POC) MICRO BIOCHIP
Patent Number 11480567

Biomarker Detection and Self-Separation of Serum during Capillary Flow
Patent Number 10481154

Antifouling Membrane Filtration System
Patent Number 10583402

System and Method for Insulin-Mimetic of Cartilage, Bone, or Osteochondral Repair and Piezoelectric Composite Scaffold
Patent Number 10772909

Photoluminescent Hydrogel
Patent Number 10653802

Dry Processed Surface Coated Engineered Excipients
Patent Number 10751288

Optical Coherence Elastography

Patent Number 11206986

Systems and Methods For CO2 Removal From Flue Gas By Temperature Swing Absorption
Patent Number 10005022

ANALYTICAL NANOSCOPE ON A CHIP FOR SUB-OPTICAL RESOLUTION IMAGING
Patent Number 10501315

Reactive Electrochemical Membrane Filtration
Patent Number 10640401

New Polyesters from Assymetrical Monomers Based upon Bisanhydrohexitols
Patent Number 10364251

FABRICATION OF FLEXIBLE CONDUCTIVE ITEMS AND BATTERIES USING MODIFIED INKS
Patent Number 10116000

STRUCTURAL HEALTH MONITORING SYSTEM AND ASSOCIATED METHODS
Patent Number 10579777

CONCEALED FASTENER WINDOW OR CURTAIN WALL ASSEMBLIES
Patent Number 10202762

SCAFFOLD FOR TISSUE GROWTH AND REPAIR
Patent Number 10420856

Methods for Superdisintegrant-Based Composite Particles for Dispersion and Dissolution of Active Pharmaceutical Agents
Patent Number 9931300

ELECTROSPUN ELECTROACTIVE POLYMERS FOR REGENERATIVE MEDICINE APPLICATIONS
Patent Number 10052412

New Polyesters Ethers Derived from Assymetrical Monomers Based upon Bisanhydrohexitols
Patent Number 10377765

SYSTEM AND METHOD FOR A PIEZOELECTRIC SCAFFOLD FOR NERVE GROWTH AND REPAIR
Patent Number 9771557

Biocompatible and Implantable Optical Conduits
Patent Number 9895547

SYSTEMS AND METHODS FOR AERIAL SEEDING
Patent Number 9930827

POROUS HOLLOW FIBER ANTI-SOLVENT CRYSTALLIZATION-BASED CONTINUOUS METHOD OF POLYMER COATING ON SUBMICRON AND NANOPARTICLES
Patent Number 9993436

RADIO OVER FIBER ANTENNA EXTENDER SYSTEMS AND METHODS FOR HIGH SPEED TRAINS
Patent Number 10292058

SYSTEM AND METHOD FOR MOLECULAR-LIKE HIERARCHICAL SELFASSEMBLY OF MONOLAYERS OF MIXTURES OF PARTICLES
Patent Number 10347389

System and Method For Thin Film Photovoltaic Modules and Back Contact For Thin Film Solar Cells
Patent Number 10090431

POLYDIACETYLENE AND POLYDIACETYLENE/ZNO NANOCOMPOSITE SENSORS
Patent Number 10161876

Systems and Methods For CO2 Removal From Flue Gas By Temperature Swing Absorption
Patent Number 9751042

SYSTEM AND METHOD FOR CONTINUOUS POLYMER COATING OF PARTICLES
Patent Number 9452930

SYSTEM AND METHOD FOR FORMATION OF THIN FILMS WITH SELFASSEMBLED MONOLAYERS EMBEDDED ON THEIR SURFACES
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PACKETED ENERGY DELIVERY SYSTEM AND METHODS
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SYSTEM AND METHOD FOR NON-INVASIVE GLUCOSE MONITORING USING NEAR-INFRARED SPECTROSCOPY
Patent Number 10653343

Systems and Methods for Superdisintegrant-Based Composite Particles for Dispersion and Dissolution of Agents
Patent Number 9452107

SYSTEM AND METHOD FOR A PIEZOELECTRIC SCAFFOLD FOR NERVE GROWTH AND REPAIR
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Method and Apparatus for Multi-Spectral Imaging and Analysis of Skin Lesions and Biological Tissues  
Patent Number 9572494

Carbon Nanotube Mediated Membrane Extraction
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Integrated Biofuel Cell with Aligned Nanotube Electrodes and Methods of Use Thereof
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NJIT is committed to fostering and upholding the highest ethical standards in the conduct of research and scholarship and complying with all federal, state, and university training requirements. Responsible Conduct of Research (RCR) Training is a framework for imparting the highest ethical and professional standards, and is a critical component of scholarly and career development. The Office of Research is responsible for providing support and RCR training to faculty, students and staff to meet our legal and regulatory obligations and comply with university policy.

The Collaborative Institutional Training Initiative (CITI) Online Software System

NJIT research compliance training is supported by CITI online training software. NJIT faculty, staff and students can access required compliance training modules via the NJIT CITI program portal which offers web-based training courses to fulfill research compliance training requirements. The CITI system is an external website that supports some of NJIT's required compliance training programs. CITI provides an online training and certification courses that are required by all students, post-docs and research staff in compliance with federal and university regulations. 

Accessing CITI

If you have a CITI Program account, NJIT now has access using your NJIT ID.  Please click here.
If you are signed into NJIT, it will bring you to your CITI home page.  If you are not, you will see the page below. Please sign using your NJIT credentials.

CITI Curriculum Modules and Courses

The NJIT CITI curriculum supports various needs and learning styles. Registrants may enroll in multiple courses which can be taken sequentially or together and use multiple login sessions for different course selections.  NJIT faculty, staff and students can access to the following modules and courses in the CITI online software system using their NJIT UCID and email addresses. 

• The Human Subjects Courses (see Institutional Review Board)
  Human research training must be completed by all Principal Investigators (PIs), Co-Investigators, and those meeting the NIH definition of “Key Personnel” who will be working directly with human subjects or with data or biospecimens regardless of whether or not they have access to identifiable data/biospecimens or direct contact with subjects. Completion of training from some other training provider, i.e., another University’s training program, DHHS or the FDA are also acceptable. Documentation of valid completion certificates must be uploaded in Streamlyne.
• The Lab Animal Welfare Courses
  All animal users must complete the General Lab Safety Training and Biosafety/BBP training provided by EHS and the CITI course on Working with the IACUC every four years.
• Good Clinical Practice (GCP) Training
  Individuals engaged in the conduct of a clinical trial (per the NIH definition) must complete a GCP training
• Conflicts of Interest
  All personnel involved in the design, conduct, or reporting of Public Health Service (PHS) funded research must take the Conflicts of Interest course once every four years. Additionally, PIs are responsible for notifying the Office of Research if there are others working on any PHS funded research projects that, regardless of title or position, are responsible for the design, conduct or reporting of the research
• Export Controls
  All personnel interacting with export controlled technical data/technology on campus and sponsoring H1-B and J-1visa must complete the CITI Export Controls Course.

IMPORTANT: All training certifications must be renewed periodically. Updated and current certifications are required to participate in any research and must be supplied for approvals.

NJIT relies on the Rutgers-Newark IACUC for review and approval of vertebrate animal research conducted by NJIT researchers in order to ensure compliance with all regulations, policies and standards that protect animal welfare.

All persons working with animals must receive training regarding procedures and equipment to ensure their safety and that of the animals. Training must occur prior to the handling of animals. The principal investigator of a research project is responsible for ensuring that personnel working on the project have received all required training.

NJIT researchers contemplating the use of animals in their research or in the early stages of preparing to use animals in their research should contact Dr. Raju Tamot (raju.k.tamot@njit.edu), Director, Research Compliance and Services, Office of Research and/or Dr. Eric Hetherington (erich@njit.edu), Associate Vice Provost for Sponsored Research Administration in the Office of Research at NJIT.

Information regarding the IACUC of Rutgers-University Newark can be found here: https://research.rutgers.edu/animal-care/institutional-animal-care-and-use-committee

Animal Research Regulations

• Public Health Service (PHS) National Institutes Of Health (NIH) Office Of Laboratory Animal Welfare (OLAW)
• Veteran Animal Use Programs

The Office of Environmental Health and Safety is dedicated to reducing injuries, accidents, negative environmental impacts, and ensuring compliance with all applicable laws, regulations, policies, and standards. It achieves these by providing technical support, information and training, expert consultation and periodic audits of environmental, health and safety practices and regulatory compliance. The EHS services are designed to assist the University in achieving its teaching, research, and service objectives.

Principal Investigators (PIs) have overall responsibility for the health and safety of their research staff, for safe management of their laboratories, for the impacts of their activities on the environment and the health and safety of the public, and for ensuring compliance with a variety of federal, state, and local regulations. Specifically, PIs are responsible for:

a. Ensuring that laboratory personnel have read, understand and adhere to the relevant University Safety and Environmental Procedures and Manuals, their applicable Plans, and all University, school, departmental and laboratory policies and procedures.
b. Ensuring that new laboratory personnel take the required EHS training/s and other applicable safety training/s at the time of hire or before involvement in laboratory research activities.
c.  Obtaining all necessary institutional approvals for experiments.
d. Ensuring that laboratory personnel use the required equipment and personal protective devices.
e. Ensuring that the laboratory meets the applicable requirements for handling radioactive materials, radiation producing machines or potentially hazardous biological materials and blood products.
f. Maintaining security of all classes of hazardous materials used in the laboratory and ensuring physical hazards are adequately controlled.
g. Handling/storing all "controlled substances" as required by regulation/s.
h. Ensuring all requirements are met for the shipment/transport of hazardous materials.
i. Developing lab specific Standard Operating Procedures (SOP) as required, and training lab personnel on each SOP.
j. Preparing laboratory personnel for disruptions/emergencies, such as injuries, fires or explosions, chemical spills, floods, unscheduled power failures, campus closures and earthquakes.
k. Maintaining a chemical inventory for the laboratory and providing Safety Data Sheets (SDS) for all chemicals stored/used.
l. Establishing a policy for working after hours and working alone.
m. Ensuring that proper signage is present inside the laboratory to identify where hazards may exist.
n.Ensuring that containers are labeled so that laboratory personnel or emergency responders can determine the identity of the contents.
o. Reviewing the laboratory's operating procedures, plans and other relevant safety procedures at least once a year or whenever changes occur.
p. Taking prompt corrective action/s when unsafe acts or conditions are observed or reported.
q.  Promptly investigating and reporting all laboratory and laboratory-associated accidents, and/or work-related health problems and requesting medical treatment if required.
r. Reporting all accidents, injuries, exposures, significant spills, and releases.
s. Completing Vacating Procedures prior to any laboratory renovation or move.
t. Conducting internal inspections, reviews or audits periodically. 

The Uniform Guidance (2 CFR § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. Please note the new regulations do not affect grant funds awarded prior to December 26, 2014, unless funds made available under those grants are carried forward into a new Federal fiscal year or a continuation grant.

Uniform Administrative Requirements, Cost Principles, And Audit Requirements For Federal Awards

Electronic Code of Federal Regulations 

The Uniform Guidance: Code of Federal Regulations (2 CFR Part 200) provides administrative requirements, cost principles, and audit requirements for federal awards. Full documentation on the guidelines and requirements of 2 CFR 200 can be accessed through the Uniform Guidance website with the following links to grant management, cost principles and administrative and audit requirements:

• TITLE 2—Grants and Agreements
• Subtitle A—OFFICE OF MANAGEMENT AND BUDGET GUIDANCE FOR GRANTS AND AGREEMENTS
• CHAPTER II—OFFICE OF MANAGEMENT AND BUDGET GUIDANCE
• PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS
• Subpart A—ACRONYMS AND DEFINITIONS
• Subpart B—GENERAL PROVISIONS
• Subpart C—PRE-FEDERAL AWARD REQUIREMENTS AND CONTENTS OF FEDERAL AWARDS
• Subpart D—POST FEDERAL AWARD REQUIREMENTS
• Subpart E—COST PRINCIPLES
• Subpart F—AUDIT REQUIREMENTS

The Cost Principles (eCFR 200.400) must be used in determining the allowable costs of work performed by the non-Federal entity. The four main principles are:

1. Reasonableness- A cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost.
2. Allocability- A cost is allocable to a particular Federal award or other cost objective if the goods or services involved are chargeable or assignable to that Federal award or cost objective in accordance with relative benefits received.
3. Consistently Treated- A cost may not be assigned to a Federal award as a direct cost if any other cost incurred for the same purpose in like circumstances has been allocated to the Federal award as an indirect cost.
4. Allowable-Determine by the budget approved items, type of expense, timing of the expense, and award restrictions/eligibility.

Federal Agencies also have policies that may add additional restrictions for consideration:

National Institute of Health - https://grants.nih.gov/grants/policy/nihgps/nihgps.pdf
National Science Foundation - https://www.nsf.gov/bfa/dias/policy/